This article covers the entire feature including adding, editing, barcode scanning and invoicing of products.
Important:
1) You must be logged in as the Business Owner to access the Product page.
2) Advanced product lookup (name, brand, etc.) requires an active subscription. Without it, only the barcode number itself is used.
Accessing the Products page
Adding New Product
Adding a Product using Keyboard/Mobile Device
Use the blue "Add New Product" button on the top right corner of the page and you will be navigated to the Add New Product page.
Now you can add a new product. After entering the required fields press "Save" to add the new product.
Add a photo of the product - Drag photo or select a file from your device
Product Name - Required - Set the name of the Product that you are selling.
Quantity - Set the amount of products you have available to sell at a given time.
Reorder Quantity - Set a certain level of quantity in which Yocale will notify you that it's time to re-order. Yocale notifies you changing the quantity color in the list and sidebar. (Note: The future roadmap includes notifying businesses via email that the reorder quantity as been hit).
SKU - Set the "stock keeping unit" which is a number that is used to differentiate products. It will be randomly generated by default but you can edit.
Retail Price - Required - What the product retails for the client.
Cost - What the product costs for the business.
Brand - Brand of product.
Supplier - Supplier of product.
Note - Any specific comments about this product - this is hidden from the client.
Friendly reminder to press "Save" on top to add the product.
You can edit this added product using the Action buttons on the right. You should see a "pencil" as the edit button and the "garbage can" as the delete button. You may delete product using the button here or in the Edit page as shown later in the guide.
Adding a Product using Barcode Scanning
Using the barcode scanner, the item is added automatically. Using our massive product database, if the item is part of the list, we will pull the following details: "If the scanned barcode isn’t already used in your business:
With the correct subscription: the system will look up the product and automatically fill in any empty fields on the form.
Without the correct subscription: the form will only be filled with the scanned barcode number."
We will pull the following details:
Barcode (always)
Name
Brand
Note (See note below)
Image
Price
Note on the Note field: The system now supports pulling a note/description field from barcode databases. This may include additional product details like short specs or usage info.
Scan a barcode directly while viewing your product list:
Barcode already exists in your business → Automatically redirects to the Product Edit page for that item.
Barcode does not exist in your business → Redirects to the Create Product page with:
With lookup permission — Fetched data pre-filled into empty fields (name, brand, note, image, price, etc.).
Without lookup permission — Only the barcode number is pre-filled.
Adding Products to Invoices via Barcode Scanner
In the invoice, use a barcode reader for fast line-item entry:
Barcode matches an existing product → Automatically adds it as a new line item.
Same product scanned again → Increases quantity on the most recently added matching line item that belongs to the same seller/staff.
No matching product found → Displays message: "Barcode does not exist."
This action supports high-speed checkout or invoicing with repeat items (e.g., multiple identical products sold by the same staff member).
Tip: Ensure products already exist in your catalog with correct barcodes for this feature to work smoothly.
For questions about these features, subscription upgrades, or troubleshooting scans, reach out to support -
email: support@yocale.com
phone: 1-855-996-2253 ext 1